A heartfelt note from the 4As to the clients who keep us going.
We hope this letter finds you well.
On behalf of the entire 4As Board as well as our vendors and partners, we would like to extend our gratitude for your continuing business despite the Covid-19 pandemic.
As you will know, our members have quickly transitioned to a work-from-home arrangement and none their staff are physically reporting to the office in the current lockdown. Our suppliers are in the same position as well. As such, we are unable to receive nor process hard copies of vendor invoices and all other required documents as well as generate hard copy of our own documents. However, our suppliers/vendors are able to provide us with soft copies of documents. We, as well, can generate soft copies of our documents.
We do not know how long this situation will last but in the meantime, there are obligations we must fulfill to our employees and our vendors who rely on us to support their respective families specially during this extremely challenging times. In view of this, may we kindly appeal to you to allow us to invoice you with soft copies of our own invoice, as well as the invoices and documents provided by our vendors, to ensure that we are able to invoice, collect, and pay for work that has been done.
Related to this, may we also request that payment of due invoices to continue to be done either through wire transfers, online payments or even physical pick up of checks, if that is at all still possible. We commit that as soon as we are able to go back to our offices, we will immediately begin to collate all hard copies of the documents and submit these to your relevant offices at the soonest possible time.
Thank you in advance for your consideration and assistance on this matter. We are one in wishing for your continued health and safety.
Very truly yours,
4As Board of Trustees